Office Manager / Accountant

Responsibilities

  • Manage the Administrative, Accounting and Human Resource responsibilities of a fifteen (15) person, nation-wide consulting firm located in Newport, WA
  • Directly manage a three (3) member staff at the Newport, WA office to accomplish these duties
  • Follow all company policies at all times
  • Maintain a neat and clean appearance and conduct oneself in a professional manner at all times
  • Be reliable, honest, detail oriented, accurate, safe, productive and respectful every day
  • Perform any and all other functions, as may be required, to ensure the responsibilities of the position are met

Duties

Finance: Accounts Receivable and Accounts Payable

  • Complete all duties pertaining to A/R and A/P, including, but not limited to:
    • Invoice clients
    • Verify monthly invoices
    • Process payments
    • Follow up on past due client accounts
    • Prepare weekly reports
    • Track purchases
    • Pay bills
    • Process payments for sub-consultants
  • Reconcile VISA statements
  • Complete financial reports/filings
  • Complete annual 1099 filings
  • Maintain all business insurances and process renewals
  • Process property tax filings
  • Maintain software renewals
  • Develop, organize, obtain and distribute company financial metrics to company president and department heads, as requested
  • Other accounting duties, as assigned

Human Resource

Complete all duties pertaining to Human Resource, including, but not limited to:

  • Maintain employees in ADP, including new/changes in benefits deductions, Simple IRA, and vacation and sick balances
  • Process Payroll
  • New hire recruiting and processing
  • Termination processing
  • Sub-consultant/sub-contractor agreements, insurance, W-9 compliance
  • Health Insurance – open enrollment
  • Health Insurance – new hires, upon eligibility
  • Health Insurance website administration
  • Simple IRA – open enrollment
  • Simple IRA – new hires, upon eligibility
  • Maintain Employee Handbook
  • Worker Compensation claims
  • Track employee pay raises
  • Track employee time off/sick requests
  • Maintain Federal and State postings
  • Other Human Resource duties, as assigned

Administration

  • Maintain Fleet Maintenance, service entries, monthly reports, and vehicle registrations
  • Project management coordination between departments, as required
  • Assist with Annual Meetings
  • Book travel
  • Assist with bid requests (RFQ and RFPs)
  • Ring Central account management
  • Verizon account management
  • Client contracts
  • Equipment lists
  • Supply ordering
  • Masuen Monthly Newsletter
  • Proposal and purchase order assistance
  • Toll transponders administration
  • Maintain/submit all filings and renewal for business licenses
  • Maintain registered agent filings
  • Other administration duties as assigned

Qualifications

Experience

  • Minimum of two years office management experience
  • Minimum of 2 years of accounting experience
  • Excellent verbal and written communication skills
  • Proficient in Microsoft Office
  • Excellent computer skills
  • Working knowledge of QuickBooks
  • ADP experience preferred

Education

  • Bachelor’s degree in Accounting
  • Notary or capable of becoming a Notary

Compensation Package

Benefits

  • Medical
  • Dental
  • Vision
  • Paid Vacation
  • Paid Sick Leave
  • Flexible schedule
  • Training
  • Simple IRA with employer % match

Pay

  • Pay – D.O.E.

If you are interested in joining the Masuen Consulting team, please send your resume, position that you are applying for, and the best time to contact you: